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Company Secretarial Services

Company secretary services in Hong Kong

LOCAL | Professional | Efficient

Stay focused on your business and outsource your company secretary admin to us

Our dedicated experts help you track tax deadlines, file documents, and keep your business compliant.

Keeping your company compliantA company secretary ensures that the business and its operation thoroughly comply with the regulations in the Hong Kong Companies Ordinance. This includes your statutory returns and keeping company records up to date.

Maintaining your statutory booksHong Kong companies are legally required to keep their statutory books current. They must also be kept in a secure digital or physical location and be made available for inspection by the public if needed.Essential statutory books documents include:Register of directors, members, shareholders and secretariesRegister of significant controllers: individuals or entitiesRegister of charges over the company’s assetsMeeting minutes for the company’s directors and membersAccounting and financial records, including your balance sheet and profit and loss statement

Filing statutory returnsYour company secretary is responsible for ensuring all statutory returns are filed on time and accurately. Some of the most common returns include:Annual return: Must be filed within 42 days of your company’s incorporation anniversary.Tax return: Must be filed by all companies that are liable to pay taxes.Other reports: Several other reports may need to be filed depending on your company, such as reports on directors’ remuneration and company charges.

Ongoing administrative and advisory supportYour company secretary is the one-stop-shop for advice on company law, compliance regulations and corporate governance. They can provide specific support in areas such as board composition, shareholder rights, and conflict of interest.Finally, they handle administrative tasks, such as preparing contracts, managing correspondence, and renewing your Business Registration Certification.

Experienced secretaryGet a dedicated online company secretary of experience from the start. Message them and get a response within 12 hours.

Keeping you compliantOur company secretaries ensure your statutory registers are kept up to date, so you remain compliant as your company evolves.

Maintain company filesDon’t stress about searching for documents ever again. We will store all your documents, making them easy to manage.

Focus on your businessOutsourcing company secretary services frees you up to focus on your business and access experts without internal hiring costs.

For more questions, please consult us

HONG KONG LOCALSECRETARIAL SERVICES

Company secretarial services package

What service package do you need? For example, a company registered address or change of address services

What service package do you need? For example, a company registered address or change of address services

Secretary（images 2）

Physical Business Office AddressKey Features & Advantages

A leased physical office space enhances your corporate image & provides convenience for your client visits.
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Secretary（images 3）

Virtual Office AddressKey Features & Advantages

This address can be used for company registration and comes with supporting services such as mail handling and call forwarding.
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Secretary（images 4）

Secretary’s Office AddressKey Features & Advantages

Suitable for company registration, includes mail handling services, at the lowest cost.
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FAQ

For further inquiries,please contact us.We will respond within 12 hours.

What are corporate secretarial services?Companies and firms in Hong Kong are required to have a company secretary. Corporate secretarial services allow business owners to outsource this role to an expert, so they can comply with their obligations in a straightforward, stress-free way.

Why do I need a company secretary?Companies based in Hong Kong are required to have a company secretary to register a business. Company secretaries are responsible for reporting changes to a company’s statutory details and books, filing returns and keeping records up to date.

Can a Hong Kong company operate without a secretary?No, it is not legal to do so. Companies based in Hong Kong are required to appoint a company secretary under the Companies Ordinance. The secretary must live in Hong Kong and be at least 18 years of age to qualify.

What does a company secretary do?Company secretaries ensure businesses comply with legal requirements and company records are accurate. That includes reporting changes to a company’s statutory details and books, filing returns and keeping records up to date.

Which company must have a company secretary?Every limited company based in Hong Kong must have a company secretary. Sole Proprietorships do not require a secretary, however, the use of this business structure is limited because the owner is responsible for all debts and unlimited liabilities.

What risks can it help me avoid?It ensures professional compliance by providing timely reminders for all statutory filings. This accuracy and punctuality help the company avoid penalties （e.g., fines up to HKD 3,480 for late Annual Return） and legal risks.

What are the advantages of engaging Finiple?Key Advantages – Acting as Your Local Bridge:It serves as the company’s statutory contact point in Hong Kong,receiving government correspondence and managing communications with the Companies Registry and the Inland Revenue Department.

Why choose FinipleIt allows the management to focus on core business operations. Professional tasks are handled by professionals.

OtherService Items

Company secretarial services

around 3-5 working daysHK Company Registration

around 4-6 working daysChange of Company Name

around 3-6 working daysChange of Director/Shareholder

around 4-6 monthsDeregistration HK Company

around 2-3 working daysChange of Business Scope

around 3-4 working daysIncrease in Share Capital

around 1-3 monthsReduction of Share Capital

around 3-5 working daysChange of Registered Office Address

1.Companies and firms in Hong Kong are required to have a company secretary. Corporate secretarial services allow business owners to outsource this role to an expert, so they can comply with their obligations in a straightforward, stress-free way.

2.Companies based in Hong Kong are required to have a company secretary to register a business. Company secretaries are responsible for reporting changes to a company’s statutory details and books, filing returns and keeping records up to date.

3.Companies based in Hong Kong are required to appoint a company secretary under the Companies Ordinance. The secretary must live in Hong Kong and be at least 18 years of age to qualify.

4.Company secretaries ensure businesses comply with legal requirements and company records are accurate. That includes reporting changes to a company’s statutory details and books, filing returns and keeping records up to date.

5.Every limited company based in Hong Kong must have a company secretary. Sole Proprietorships do not require a secretary, however, the use of this business structure is limited because the owner is responsible for all debts and unlimited liabilities.

contact us

TEL:00852-65683800 | E-mail:HK@finiple.com

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- HK@finiple.com
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Contact
- 00852-65683800
- HK@finiple.com
QQ
Wechat
Whatsapp
Line
Top